Sharing information about children, young people and their families is key to delivering integrated working, but it is important that information is shared in a way that respects individuals’ rights.
The Devon Children’s Trust Code of Practice has been signed by the Devon Children’s Trust partners (signature list), it sets out the general principles for sharing information between partner agencies and helps ensure we are following consistent standards. It also provides guidance on the issues that should be considered when deciding what, when and how information should be shared.
A Working Practice Agreement as mentioned in the Code of Practice has benefits for partners where there are specific arrangements for sharing information about children and young people. Partnership Contact Officers should be contacted to help set up an agreement. The handling of personal data under these agreements should adhere to the recommendations set out in the Code of Practice.
Devon County Council Information Sharing Packs
Devon Safeguarding Children’s Board and Devon County Council are in the process of distributing Information Sharing packs to children’s service partners across Devon to ensure a consistent approach.
The Information Pack contains the following information:
|Information Sharing Update Letter||January 2011|
|The SAFER Golden Rules||November 2009|
|Partnership Contact Officers for advice on information sharing||February 2011|
|Seven Golden rules for information sharing||December 2008|
|Information sharing; Quick reference Guide||March 2009|
|Information Sharing: Pocket guide||October 2008|
If you require hardcopies of the above information please email firstname.lastname@example.org
Information sharing is vital for improving outcomes for all. It is key to the Government’s goal of delivering better and more improved efficient public services that are coordinated around the needs of children, young people and families. In addition to the resources provided by Devon County Council, you can find national documents for information sharing at www.education.gov.uk.
The resources in this section are intended to support good practice by providing guidance and tools on how to share personal information within the legal framework.
Below is a selection of checklists that can support you on practical level when sharing information on a day to day basis
|Checklist for requesting information||July 2010|
|Checklist for obtaining consent||July 2010|
|Checklist for sufficient understanding||July 2010|
|Checklist for sharing information securely||July 2010|
This section provides you with a series of example templates that may be used when requesting or disclosing information with other organisations in the Children’s Trust Partnership.
These examples can be used in circumstances where no other documentation exists in your organisation.
|Disclosure cover sheet template||July 2010|
|Confidential Disclosure Record template||July 2010|
|General Consent Form template||July 2010|
|Consent form: photographs, video and digital recordings||July 2010|
|Working Practice Agreement template||July 2010|
Your information leaflet
|Devon and Cornwall Police||July 2010|
|Devon and Cornwall Probation Trust||July 2010|
|Devon County Council||July 2010|
|NHS Trust||July 2010|
|Code of practice||July 2010|
|Frequently Asked Questions||July 2010|
|Case studies||July 2010|
|Useful resources||November 2010|
If you have any concerns of an information sharing nature please contact your Partnership Contact Officer.
Subject Access Requests
You have a right under Section 7 of the Data Protection Act 1998 to be told whether any information is held about you and a right to receive a copy of that information (subject to exemptions), providing that you put your request in writing, enclose proof of your identity and explain what information you are requesting.
If you require access to personal data relating to you held by or under control of an organisation, please use the contact details provided in the ‘Your Information’ leaflet for the relevant organisation.